Stock, batches and warehouses: one count for the shelf and the website.
A bill at the counter and an order on your online store take from the same count. See what is running low, what expires next, and what sits in each warehouse.
Free plan. No credit card needed.
| Item | Branch | Alert below | In stock |
|---|---|---|---|
| PastaSKU TD-1KG, rack A4 | Main | 20 | 6 left |
| Sunflower oiltax code on the product | Main | 30 | 18 left |
| Basmati riceWarehouse | Main | 50 | 240 bags |
| YoghurtBatch C-118, 2 days to expiry | Branch 2 | 10 | 12 packs |
| Cotton kandura, MIndigo | Mall store | 2 | 2 left |
What is stock management in Ordrio?
Each product can track its stock. When it sells, at the counter or online, the count goes down on its own.
Set an alert level and the product lands on your low stock list before the shelf is empty. Batches, expiry dates and warehouses sit on the same products.
- One stock everywhereCounter bills and online orders take from one count.
- Low stock alertsAn alert level per product, and per size.
- Branch stockEach branch keeps its own count.
- WarehousesWarehouse, shop floor and branches as separate stocks.
- Batches and expiryRecord them on arrival, pick the batch at billing.
- TransfersMove stock between branches, received at the other end.
- Recount and wastageFix the count after a stock take, write off what spoiled.
- Product codesSKU, barcode, tax code and rack numbers.
How stock works
From switching on tracking to fixing the count after a stock take.
Switch on Track stock
Open the product and turn on Track stock in its Stock box. Enter what is in stock and when to warn you.
Every sale takes it down
A counter bill and an online order both take from the same count, the moment they happen.
Low stock warns you
Below the alert level, the product shows under Needs your attention on your dashboard, with a Restock button.
Batches and expiry
Record the batch and expiry date when goods arrive. At billing, pick the batch, and see what expires next.
Count, move and write off
Recount after a stock take, move stock between branches, and write off what spoiled.
Your customer’s side and your side
Customers only see what you can sell. You see every count, in every place.
Only what is on the shelf
Your online store follows the same count as the counter. Turn on Show sold-out products at the end, and in-stock items come first.
Every count, every place
The warehouse, the shop floor and each branch keep their own count. You see all of them, and move stock between them.
What you can set
Every stock setting, in the words you will see in your dashboard where we know them.
| Setting | What it does, and the options |
|---|---|
| Track stock | On or off for each product, in its Stock box. When on, stock goes down with every order. |
| In stock | The current count, on the product page or the Products, Inventory page. |
| Notify me when stock falls below | The alert level. Products with sizes or options get a level for each size. |
| Snooze an alert | Remind me tomorrow (back at 9:00 am), Remind me in 7 days, or Don’t show this again for the whole team. |
| Inventory filters | All, Low stock, Out of stock and Negative. |
| Branch stock | Stock for each option at each branch. A new branch starts at zero. |
| Available branches | Which branches sell a product. |
| Order limits | Base, incremental, minimum and maximum selling quantity, shown as Min 1 and Max 5. |
| Sold-out products at the end | In-stock items first on your store. In Settings, Orders and products, Product settings, Listing. |
| Product codes | SKU, barcode, tax code and rack numbers on each product. |
| Batches and expiry | Batch and expiry date recorded on arrival, and the batch picked at billing. |
| Warehouses and transfers | Warehouses and the shop floor as separate stocks, with transfers between them and your branches. |
| Units and cost | Storage units, usage units and cost per item. |
| Bulk update | CSV files up to 20 MB, keeping Product ID and Batch ID. Update stock, price, status, category and description. |
How it plays out in a real shop
Three ordinary days, with made-up names and numbers.
Counter and app, one count
Pasta sells 3 at the counter and 2 on the app before noon. The count drops from 25 to 20 in both places, so nobody sells a pack that is not there.
Sell the old batch first
Yoghurt batch C-118 has 12 packs and 2 days left. The team bills that batch first and writes off 4 spoiled packs of milk as wastage.
Do you have it in L?
City Centre has no linen shirt in L. The Mall store has 4. Two are sent across and received at City Centre the same day.
Edge cases and limits
What happens when the count and the shelf do not agree.
| When | What happens |
|---|---|
| Stock goes below zero | The Negative filter on the Inventory page lists every product to fix. |
| A product has sizes | Each size has its own stock and its own alert level. |
| You open a new branch | Its stock starts at zero. Set it before the branch takes orders. |
| A product sells out online | With Show sold-out products at the end on, it moves below the items in stock. |
| You snooze an alert | Remind me tomorrow brings it back at 9:00 am the next morning. |
| Goods spoil | Write them off as wastage so the count stays right. |
Who uses stock, batches and warehouses
Shops where a wrong count costs a sale or a spoiled shelf.
Grocery and supermarkets
Barcodes, loose items by weight, warehouses and expiry dates.Ordrio for groceryWholesale
Bulk stock in warehouses, moved to branches and buyers.Ordrio for wholesaleFashion
Stock by size and colour, across branches.Ordrio for fashionRestaurants
Recipes take ingredients off stock as dishes sell.Ordrio for restaurantsMilk and dairy
Short expiry dates and wastage written off daily.Ordrio for milk and dairyStock with the rest of Ordrio
Stock is shared by everything that sells or buys.
Bills and Books
Counter billing, stock, purchases and books, on every plan.See Bills and BooksPurchases and vendors
From running low to a paid supplier.Read the purchases guideMultibranch
More outlets from one dashboard.Read the multibranch guideOnline store
Your own website and app, sharing stock and customers with the counter.Your online storeStock is on every plan
Stock in Bills and Books is on every plan, including Free. Tracking stock on your online store uses the Inventory add-on, with plans and price on the add-ons page. Branches by plan: 1, 1, 2, 5 and 15.
Compare every plan on the pricing pageStock questions, answered
Yes. A counter bill and an online order take from the same count.
Set Notify me when stock falls below on the product. Below that level it shows on your dashboard under Needs your attention, with a Restock button.
Yes. Products with sizes or options get an alert level for each size, set on the Inventory page.
Yes. Record the batch and expiry when goods arrive, pick the batch at billing, and see what expires this week.
Yes. Each warehouse, the shop floor and each branch keep their own count.
Yes. Send a transfer and it is received at the other end, so both counts stay right.
Recount and correct it, and write off anything spoiled as wastage.
Yes. Download the CSV, change stock, price or status, and upload it, up to 20 MB. Keep the Product ID and Batch ID as they are.
Yes. Turn on Show sold-out products at the end, and customers see what is in stock first.
Stock in Bills and Books is on every plan, including Free. Online stock uses the Inventory add-on, with plans and price on the add-ons page.